Invoicing that follows up for you
KD ERP Invoicing is for the business that bills customers every week and wants to know, without asking anyone, who has paid and who has not. It puts your logo, address and tax number on every document, and it can raise the repeat invoices and send the reminders on its own.
- What it is
The invoicing app of KD ERP: invoices, receipts, credit notes and customer payments, posting to your books as you go.
- Who it is for
Small businesses that bill customers: service companies, contractors, landlords, clinics and shops with a counter.
What Invoicing does
Invoices on your letterhead
Your logo, address and tax number print on every invoice. Issue a draft when you are ready; the number is assigned at issue, so there are no gaps.
A4 invoice or 80 mm receipt
Choose the print format per document. A corporate customer gets an A4 tax invoice; a walk-in customer gets a receipt built for a thermal roll, not a shrunken A4 page.
Part payments and refunds
Record a payment against an invoice in one or more parts, into the bank, cash or wallet account you chose to receive it. Refunds are recorded the same way.
Customer receipts
One payment from a customer can be split across several of their invoices. Any amount left over is kept as credit and can be applied later.
Credit notes
Correct an issued invoice with a credit note. Apply it to an open invoice or refund it.
Repeat invoices
For rent, retainers and maintenance contracts, set the customer, the amount and the rhythm once. Each invoice is issued on its day, and emailed if you chose that. You can pause, resume or issue one early.
Reminders you switch on
Turn reminders on for a particular invoice and the customer gets a polite email at 3, 7 and 14 days past due, with the PDF attached. Nothing goes out for an invoice you did not choose.
Email and WhatsApp
Email an invoice, receipt or statement from the app, or copy a link to send on WhatsApp. The customer opens the PDF without an account, and the link expires on its own.
Posts to the books
Issued invoices, payments and credit notes post to the ledger automatically. VAT is kept in its own accounts.
What it does not do yet
So you do not find out after you start.
- It does not take card payments online. You record payments after the money arrives.
- It does not send invoices to a tax authority's e-invoicing network.
- It has no stock control for general goods. Stock exists only inside the Salon app.
Need something we don't do yet? Tell us.
Related
Questions
Can I print a receipt on a thermal printer?
Yes. Any invoice can be printed as an 80 mm receipt as well as an A4 document. The choice is made when you print, so the same business can do both.
Will it chase customers who pay late?
Only for invoices where you switch reminders on. Those customers receive an email at 3, 7 and 14 days past the due date until the invoice is paid.
Can I bill in dirhams and rupees from the same login?
Each company has its own currency. Invoices can be issued in PKR, AED, USD, EUR, GBP, CAD, AUD, SAR, QAR and INR. If you run two companies, you switch between them from one login and their books stay separate.
What does it do about VAT?
You enter the VAT rate on the invoice and mark each line standard-rated, zero-rated or exempt. VAT is worked out on the discounted amount and posted to its own ledger accounts.
Tell us about your business
Start free
Start free
One user is free for up to six months, with no card and no contract. After that we quote a price for the users and apps you actually use. Free documents carry a small "Powered by KD ERP" credit.